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Surplus Disposal Information

 

WSU Surplus Stores is the only authorized department to dispose of WSU and departmental property. University property is defined as items that have a current inventory number, items without an inventory number and consumable supplies.

Once an item is received at Surplus Stores, it is made available to other WSU departments, government agencies, schools and non-profit organizations.


Goals

Ultimately, the goal of Surplus Stores is to extend the useful life of items by collecting and reselling them. Utilizing the services of Surplus Stores is a cost-effective option for customers that have limited budgets or don't necessarily need new equipment to meet their needs. If an item is not needed on campus other agencies and nonprofit organizations will be contacted and then the item will be sold to the public.

To ensure the public has fair access to surplus, Surplus Stores advertises all items that are sold to the public. At the public sales items are either sold at auction or on a first-come, first-serve basis.

Surplus Disposal Links
 
• Surplus Policies (BPPM 20.76)
• Request a Surplus Pickup
• Surplus Property Report (pdf)
• Surplus Property Report (FileMaker 5/6)
• Consignment Calculator
• Hazardous Materials
• Certificate of Decontamination
• Radiation Safety
• Public Sale Schedule

Preparation of Surplus

Information on how to prepare an item for resale through Surplus Stores is available online in the Business Policies and Procedures Manual, Chapter 20.76. A Surplus Property Report must be completed for each item with an inventory number. Similar non inventoried items(i.e. "6 keybords" or "3 boxes of misc. office supplies") can be combined on the same form.


Pickups and Deliveries

Once the Surplus Property Report is completed, the items can be delivered to Surplus Stores (except for the week of our public sales). For big and heavy items, please contact Heavy Equipment (5-9088) to arrange for a pickup. Surplus Stores will pick up items that can be handled by one person or with the assistance of your staff.
To request a surplus pickup, please use our online Pickup Request Form. If you have questions, call 5-4530 or email Mike Campbell .


Tips for sending items to Surplus Stores
  • Use one form per item with an inventory sticker. Similar non inventoried items(i.e. "6 keybords" or "3 boxes of misc. office supplies") can be combined on the same form. A FileMaker Pro version of the Surplus Property Report is also available for download fp5/6. For older FileMaker version visit the Procedures and Forms website.


  • Each Surplus Property Report is permanently filed, please place the report in an envelope to protect the sheet of paper and tape the envelope to the item.


  • Surplus Stores will report items that are on the university inventory to Property Inventory so that they are removed from the university inventory. Departments are responsible for removing items that are on departmental inventory.


  • Please include cords, manuals, supplies etc. with the item.


  • Make sure the item does not contain hazardous material (asbestos, mercury, etc.). Please complete the Certification of Equipment Decontamination prior to calling surplus for items that need to be decontaminated. Environmental Health and Safety (5-3041) can test material that is suspected to contain Asbestos. Any item that was used with radioactivity or radioactive materials must be approved or tested by Radiation Safety (5-8916).


  • Attach an IRI for $35 to each Refrigerator/Freezer to cover the cost of disposal.


  • Please put small items such as cords, mice and keyboards in a box.


  • Surplus Stores is open 8:00 am - 4:30 pm for deliveries except for the week of public sales.


  • Please make sure the paperwork is completed correctly for all consignments - you can also use the consignment calculator for consignment estimates. The surplus property report must have the correct Fund/Sfnd/Program/Budget/Proj/Source/Subsource when the item is turned into Surplus in order to return credit to your department -- otherwise there will be no credit returned.


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